Steps to locate hospital equipment using Search and Filter on the portal's Map and My Site.
Search and Filter provide methods to narrow down the display of hospital assets so that you can more quickly locate the exact asset(s) that you need. You can use both of these features on the Map and My Lot. Searches and filters apply to both locations when you apply to one.
Map Search
Use the map to look up a specific asset. When using Search here on the map, it is best to already know the general location (e.g., Floor 1) and the unique asset ID. For additional, more robust searching abilities (like search by asset type), use My Site Assets.
Input the unique asset ID in the search field. If you know the zone in which the asset is located, first select the zone from the Zones or Structures tab on the left side of the map. The map displays the asset icon on the map.
Click the asset icon to display the zone information in the right map pane.
Select the X in the Search field to clear the search filters. The map will refresh to the original map and asset cluster layer from which the search was initiated.
To view asset information, such as asset description, tag ID, last movement data, and more, use My Site Assets instead.
To search by multiple assets IDs at one time, copy and paste or download a list of asset IDs from My Site. Select Paste IDs next to the search field then use standard paste functionality to paste IDs in window. Due to the map displaying one floor at a time, it is best to search for assets that you know are located all on the same floor.
You may paste the asset IDs separated by a space, tab, comma, semicolon, or new line (as shown). Select Search to filter the map view based on the search criteria. Select Clear All to remove the asset IDs (keeps window open) or Cancel to close window and return to the map without changing the asset view.
Searches applied to the map cross over to My Site Assets so view that page for a single list of all assets meeting the search criteria.
You can use the Save Filter option at the top of the map to save the search with the same asset(s) to use in the future. The saved filter will be found on the filters list, described in Locating Assets via Filter.
My Site Search
Look up and locate any asset within the facility using the search feature located in the Assets menu. Searching supports a wide array of attributes so that you can find the assets for which you are searching. Use this option to search an asset when you do not know the asset's unique ID.
An attribute is any descriptor of an asset (hospital equipment). Attributes can be unique to a singular asset (serial number) or apply to many assets (e.g., manufacturer or asset type). The more attributes (descriptors) within asset details, the more accurate the reporting.
Search by any asset attribute (asset ID, description, asset type, etc.). Search by a single asset ID or multiple asset IDs using the copy + paste option. The Search field allows letters and numbers. As values are entered into the Search field, the asset list auto-refreshes to display all assets that have attributes meeting the search criteria. Matching criteria is highlighted within the Asset Description column.
Use the more... link to expand the asset details information.
To clear the search filters, select the X in the Search field or in the Selected filters field. You can also select the Clear Filters option next to Selected Filters. The list will refresh to all assets. The map mirrors the searched data displayed on this page unless or until the search is cleared.
Map Filter
Open the Map and look for the Filters option on the top left of the map page. Use the carat to: (1) Choose a saved filter from the list, (2) Create a new filter from the drop-down list; or click the Filters button to open the New Filter dialog box.
Filters listed with a folder icon represent application wide filters (available for all users). Otherwise, the filter is only for the logged in user.
If the desired filter is already on the list, select it to run and display the results on the map. Otherwise, click the Filter button or Create a new filter from the drop-down list. More information on creating and saving filters can be found in other healthcare articles.
Filters applied to the map cross over to My Site Assets so view that page for a single list of all assets meeting the search criteria.
My Site Filter
Compared to Search, which is better for locating individual or smaller groups of assets, filter is good for navigating through larger groups of assets that share a common trait. The two features can be used together.
Open the My Site Assets page and select the Filters button from the top left to launch the Filter settings window. Alternatively, select the Filters carat to open the Filters drop-down list and click Create a new filter from the top. If the desired filter is already listed, select the filter to run and display assets meeting the filter criteria.
Filters listed with a folder icon represent application wide filters (available for all users). Otherwise, the filter is only for the logged in user. If the desired filter is already on the list, select it to run and display the results on the map. Otherwise, click the Filter button or Create a new filter from the drop-down list. More information on creating and saving filters can be found in other healthcare articles.
Once filter is run, the My Site Assets page shows only the assets that meet the filter criteria. Filters applied to My Site cross over to the map view until cleared from either portal page.