Steps to locate vehicles using Search & Filter on the portal's Map and My Lot.
Search and Filter provide a way to narrow down the display of vehicles so that you can more quickly locate the exact asset(s) that you need. You can use both of these features on the Map and in My Lot.
Map Search
Look up and locate any vehicle located within the facility using the search feature located in the map’s menu bar. Search helps you find a single record based on a particular value. Searching begins with nothing and adds to a list of results based on criteria that matches search input.
When inputting data into the Search field, the system searches on all values (alphanumeric) that are in vehicle attributes. The portal filters assets real-time as data is input. Search by any vehicle attribute (vehicle ID, description, vehicle type, year, color, etc.). Search by a single vehicle ID or multiple vehicle IDs.
To search by multiple vehicles IDs simultaneously, copy and paste a list of vehicle IDs from My Lot or copy and paste from another program (you can also download to a spreadsheet). Select Paste IDs next to the search field. In the pop-up window use the standard paste function and click Search.
To see high level vehicle information, select More Details carat to the right of the vehicle ID for more information about that particular asset. Select Less Details to collapse the information.
Searches applied to the map cross over to My Lot Vehicles so view that page for a single list of all assets meeting the search criteria.
To clear the search criteria, select the X in the Search field. The map will refresh to all vehicles.
My Lot Search
Look up any vehicle within the facility using the search feature located in the Vehicles menu bar. Searching supports a wide array of attributes so that you can find the vehicles for which you are searching. The search function here operates the same way as on the Map page. Search by any vehicle attribute (dealer, color, model, model #, etc.). Search by a single vehicle ID or multiple vehicle IDs using the Paste IDs option.
An attribute is any descriptor of a vehicle. Attributes can be unique to a singular vehicle (VIN) or apply to many vehicles (e.g., model or color). The more attributes (descriptors) within vehicle details, the more accurate the reporting.
The Search field allows letters and numbers. As values are entered into the Search field, the vehicle list auto-refreshes to display all vehicles that have attributes meeting the search criteria. Matching criteria is highlighted within the Vehicle Description column.
To get more information on multi-vehicle search and saving searches, review this article.
Map Filter
Filters provide another mechanism for locating vehicles within the facility. Filters can be saved for future access to vehicle location information quickly and easily. Filters may also be saved as application-wide (for all users) by Administrators and users may create and save their own filters.
From the Map page, select Filters from the top left. The map can be in View or Hide Clusters mode.
Filters listed with a folder icon represent application-wide filters, which are created by an Administrator and available for use by all users. Otherwise, the filter is only for the logged in user. Click the filter name of the filter you want to run. The map refreshes with vehicles that meet the filter criteria.
Searches applied to the map cross over to My Lot Vehicles so view that page for a single list of all assets meeting the search criteria. If you want to know more about creating and saving filters, go here.
My Lot Filters
Filters provide another mechanism for locating vehicles within the facility. Compared to Search, which is better for locating individual or smaller groups of vehicles, filter is good for navigating through larger groups of vehicles. The two features can be used together.
From the My Lot, select Filters from the top left. Filters listed with a folder icon represent application-wide filters, which are created by an Administrator and available for all users. Otherwise, the filter is only for the logged in user. Click desired filter name. My Lot Vehicles refreshes with the vehicles currently matching the filter criteria.
The filter criteria display at the top of list next to Selected filters. Clear a single filter by selecting the X next to that item; remove all by selecting Clear Filters.
When applied in My Lot, filters also cross over to the map. Clear the filters from either location to refresh to all vehicles.
In-depth information about creating and saving filters in My Lot is available in the full article.