Editing Assets & Viewing Asset Movement

How to view and edit asset details and view asset movements from My Site.

The My Site Assets page defaults to a list of assets so long as there is an asset tag association with the asset. Whereas the map displays the assets in clusters by the floor and structure, My Site provides a listing of individual assets.

To view assets that have a status of ‘Not Attached’ use the Filter option. 

Assets refer to pieces of medical equipment (syringe pump, bed, scanner, etc.). Each asset has associated data (e.g., type, manufacturer name, asset model number, etc.), some of which is unique to the asset, such as the asset ID. Asset information is utilized by the RTLS to aggregate reports, provide real-time inventory information (ProPAR), and maintain up-to-date location data.  

My Site Assets-1

The Asset ID and Asset Description come from data input when assets are defined or updated in the system. The Tag Attachment Date is the date the asset and asset tag were attached in the system; while Attached to Tag # is the unique identification for that particular tag/asset. Location, Last Location Change, Last Activity Registered Time all come from the tag. 

With the exception of Asset Description and Location, all columns can be sorted in ascending and descending order.

Viewing Asset Details

Locate the asset for which to view information using search and/or filter options. Click the more link in the Asset Description column to view the asset's metadata; use the less link to collapse the information. 

MS Assets Asset Desc More-1               MS Assets Asset Desc Less

Select the link in the Asset ID column to open the Asset Details page.

MS Assets Asset ID Asset Details-1

The left Asset Details pain displays the current location of the asset (if known) along with other pertinent asset data.

Editing Asset Details

Locate the asset to edit from My Site Assets. Place a checkmark and choose Edit from the Assets menu. You may select only one asset; if zero or more than one are marked, the Edit button will remain grayed out. 

MS Assets Edit button

From Asset Details, choose Edit Asset Details. AD Edit Asset Details

 

 

 

Use the input fields and drop-down lists to make necessary changes to the asset by changing, adding, or removing data. The more details associated with the asset, the more relevant the inventory and asset data reporting will be.  

Edit Asset Details

Edit asset note: Your organization may or may not use the Departments feature. If the Departments feature is not turned on in your RTLS portal, the Department field will not be available. Go to Department Management  for more information.  

If the value you need is not on a drop-down list, delete the field and input the new value; choose Create {new value}.

Edit Asset add new

When all changes are complete, choose Save. If a new value was added, that value will show in the drop-down list moving forward. To disregard changes, choose Cancel. 

Viewing Asset Movements

One important benefit of the Cognosos portal is the ability to dynamically view asset movement across the facility. Not only does this aid in locating key equipment, asset movement is an indicator of inventory control factors such as equipment shortages, under-utilization of certain medical devices, and the like. 

Open the Asset Details page for the desired asset. The view defaults to displaying the asset’s location on a map. Click Show Asset Movements. 

Asset Details

Show Asset Movements

The Asset Movements pane lists all of the movements for the asset, including the areas the asset entered, exited and the associated times of each movement. By default, all available movements are listed. Asset Movements

Use the pagination arrows (left and right arrow buttons) to scroll through the pages or click a page number. To jump to a higher number page, click the highest page icon shown and then page backward (e.g., click 30 to display icons for the last five pages 29-25).

The page defaults to all logged movement (Show All). Filter the display by using the drop-down and selecting a different movement range option (minimum 1 hour; maximum 3 weeks).

Show more or less movement history per page by changing the number setting. The system defaults to the last 10 movements.

Click Show Current Location on the left to close asset movements and display the asset’s location on the map. 

AD Show Current Loc-1

If you need to take a different action with the asset, use one of the other options on the Asset Details screen. Otherwise, use your browser’s back arrow to return to the My Site Assets listing page.