--- title: How do I find a vehicle using the portal? description: Learn how to find vehicles using the Search & Filter function within the Trailer & Yard Management portal. --- [Skip to content](https://support.cognosos.com/knowledge/how-do-i-find-a-vehicle-using-the-portal#main-content) English Show submenu for translations [Create A Support Ticket](https://support.cognosos.com/knowledge/kb-tickets/new?hsLang=en) ![cognosos-logo-1.png\]](https://support.cognosos.com/hs-fs/hubfs/cognosos-logo-1.png?height=40&name=cognosos-logo-1.png) Open main navigation Close main navigation - English Show submenu for translations - [Create A Support Ticket](https://support.cognosos.com/knowledge/kb-tickets/new) - [Cognosos Portal](https://portal.cognosos.net/login?redirect=%2F) [Cognosos Portal](https://portal.cognosos.net/login?redirect=%2F) Hi. How can we help you? - There are no suggestions because the search field is empty. 1. [Logistics Knowledge Base](https://support.cognosos.com/knowledge?hsLang=en) 2. [Frequently Asked Questions](https://support.cognosos.com/knowledge/frequently-asked-questions?hsLang=en) 3. [Trailer & Yard Management](https://support.cognosos.com/knowledge/frequently-asked-questions?hsLang=en#trailer-yard-management) # How do I find a vehicle using the portal? ## Learn how to find vehicles using the Search & Filter function within the Trailer & Yard Management portal. Look up and locate any vehicle located within the facility using the search feature located in the Map’s menu bar. Search by any vehicle attribute (vehicle ID, description, vehicle type, year, color, etc.). Search by a single vehicle ID or multiple vehicle IDs. **The Paste IDs option** in the Search field is a standard paste function for copying multiple IDs simultaneously. This function can be performed through a spreadsheet or by downloading to a CSV file from My Lot. ![Screen Shot 2023-05-17 at 2.26.54 PM](https://support.cognosos.com/hs-fs/hubfs/Screen%20Shot%202023-05-17%20at%202.26.54%20PM.png?width=688&height=302&name=Screen%20Shot%202023-05-17%20at%202.26.54%20PM.png) When searching with multiple vehicle IDs, the search return will initiate the save filter ability. (Not available for single vehicle searches.) If you’d like to save the search for future use, select **Save Filter** next to the Search field. Name and save. Saved filters are available only for the user who creates them. Otherwise, use **Clear Filters** to refresh the map. ![Screen Shot 2023-05-17 at 2.28.36 PM](https://support.cognosos.com/hs-fs/hubfs/Screen%20Shot%202023-05-17%20at%202.28.36%20PM.png?width=688&height=51&name=Screen%20Shot%202023-05-17%20at%202.28.36%20PM.png) When inputting data into the Search field, the system searches on all values (alphanumeric) that are found within vehicle details and use real-time filtering as information is input to the Search field. As such, a dynamic drop-down list will appear displaying the matching search criteria with a yellow highlight. ![Screen Shot 2023-05-17 at 2.30.20 PM](https://support.cognosos.com/hs-fs/hubfs/Screen%20Shot%202023-05-17%20at%202.30.20%20PM.png?width=688&height=377&name=Screen%20Shot%202023-05-17%20at%202.30.20%20PM.png) Highlight the appropriate vehicle from the list. Once a vehicle is selected, the Search field populates with the Vehicle ID and the map refreshes with the single vehicle icon. To clear the search filters, select the **X** in the Search field. The map will refresh. ![Screen Shot 2023-05-17 at 2.31.49 PM](https://support.cognosos.com/hs-fs/hubfs/Screen%20Shot%202023-05-17%20at%202.31.49%20PM.png?width=688&height=169&name=Screen%20Shot%202023-05-17%20at%202.31.49%20PM.png) **Locating Vehicles via Filter** Filters provide another mechanism for locating vehicles within the facility. Different than the Search function, filters can always be saved for future access to vehicle location information quickly and easily. ![Screen Shot 2023-05-17 at 2.33.18 PM](https://support.cognosos.com/hs-fs/hubfs/Screen%20Shot%202023-05-17%20at%202.33.18%20PM.png?width=688&height=377&name=Screen%20Shot%202023-05-17%20at%202.33.18%20PM.png) The items listed in the Filters (far left) and Filter Values (middle) columns come from the vehicle attributes that were defined when the vehicles were set up in the RTLS. ![Screen Shot 2023-05-17 at 2.34.18 PM](https://support.cognosos.com/hs-fs/hubfs/Screen%20Shot%202023-05-17%20at%202.34.18%20PM.png?width=519&height=314&name=Screen%20Shot%202023-05-17%20at%202.34.18%20PM.png) Because each organization is unique in its set-up and inventory processes, the filter value options shown in this article may be different from your system. Begin to select the criteria for the filter. You may have multiple selections within the Filter and Filter Value columns. As selections are made, the Selected Filters (far right) column displays the selections. ![Screen Shot 2023-05-17 at 2.35.40 PM](https://support.cognosos.com/hs-fs/hubfs/Screen%20Shot%202023-05-17%20at%202.35.40%20PM.png?width=553&height=337&name=Screen%20Shot%202023-05-17%20at%202.35.40%20PM.png) At any time during the selection process, a filter may be removed by selecting the **X** next to the value in the Selected Filters column. Use the **Clear All** option to remove all filters that have been selected. Once filter criteria are defined, select **Apply** to filter the map view with just the vehicles or vehicle clusters that meet the filter criteria. ![Screen Shot 2023-05-17 at 2.41.48 PM](https://support.cognosos.com/hs-fs/hubfs/Screen%20Shot%202023-05-17%20at%202.41.48%20PM.png?width=688&height=347&name=Screen%20Shot%202023-05-17%20at%202.41.48%20PM.png) Only the Standard and Administrative user roles have the **Save Filter** feature. Those with the View or Guest user roles do not have this functionality. Refer to the "User Roles" article on user roles. Click Save Filter to save the filter for future use. In the **Save Filter** pop-up window input a name for the filter and select **Save**. ![Screen Shot 2023-05-17 at 2.44.18 PM](https://support.cognosos.com/hs-fs/hubfs/Screen%20Shot%202023-05-17%20at%202.44.18%20PM.png?width=688&height=348&name=Screen%20Shot%202023-05-17%20at%202.44.18%20PM.png) To remove a filter, open the **Filters** drop-down. Highlight the filter to delete and select the trash can icon next to the filter name. ![Screen Shot 2023-05-17 at 2.45.23 PM](https://support.cognosos.com/hs-fs/hubfs/Screen%20Shot%202023-05-17%20at%202.45.23%20PM.png?width=688&height=338&name=Screen%20Shot%202023-05-17%20at%202.45.23%20PM.png) A small pop-up window will confirm that the filter was deleted. Once the filter is removed it will no longer appear in the filter drop-down list in the Map and My Lot Vehicles page views. As noted throughout this article, filtering is available from both Map and My Lot and is saved across both pages. From **My Lot**, select the **Filter** button from the Vehicles page menu or select the **Create New filter** option from the Filter drop-down list. ![Screen Shot 2023-05-17 at 2.47.03 PM](https://support.cognosos.com/hs-fs/hubfs/Screen%20Shot%202023-05-17%20at%202.47.03%20PM.png?width=688&height=217&name=Screen%20Shot%202023-05-17%20at%202.47.03%20PM.png) Follow the same steps as outlined in this section to create and save the filter. - [Frequently Asked Questions](https://support.cognosos.com/knowledge/frequently-asked-questions?hsLang=en#main-content) - [User Management](https://support.cognosos.com/knowledge/frequently-asked-questions?hsLang=en#user-management) - [Finished Vehicle Logistics & Auctions](https://support.cognosos.com/knowledge/frequently-asked-questions?hsLang=en#finished-vehicle-logistics-auctions) - [Trailer & Yard Management](https://support.cognosos.com/knowledge/frequently-asked-questions?hsLang=en#trailer-yard-management) - [Mobile for Logistics](https://support.cognosos.com/knowledge/frequently-asked-questions?hsLang=en#mobile-for-logistics) - 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